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Released April 2011, ProfitGauges is the simplest yet most efficient accounting program for your trucking business.

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Paying for fuel from advances in profit gauges

I get paid percentage at my carrier. I take an advance off of each load to cover fuel and other expenses. In profit gauges, I enter my settlement just as I receive it so it all matches. However, when i get to the expense entry and I enter my fuel expense it gets deducted from my take home pay. Is there any way to get the system to deduct my fuel expense from my advance category? I put the advance money under retained earnings. What am I doing wrong? Thanks

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I understand how to enter the advance, but, not the fuel purchase. Right now, the fuel lowers my cash, which is not correct. At the end of the year, my retained earnings will show an inaccurate amount. What am I doing wrong? Kevin, answering that you will review the entries is great but it doesn't answer this for future questioners like me! Thank you in advance.


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I can review your settlement and check your entries in ProfitGauges to determine the best way to make the entries. If you would like me to do that, send a copy of a settlement to:


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Retained earning is for expenses that your reimbursed for. Your advance is part of your earnings. Which will be on your 1099. So your advances are actually earning. Hope this makes sense. If not Kevin will explain it with more detail.

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Kevin Bailey will be eternally grateful.
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