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Georg Heck
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What version of Quick Books do you recommend for an Owner Operator?

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I am looking at Quick Books with setting up my business as an Owner Operator with his own authority and customers..........some broker freight.

What version do you recommend?

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norman merboth
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Thought your supposed to use Kevin Rutherfords profit gauges ... ???

I plan to use that also, but Profit Gauges does not allow you to do invoicing and monitor accounts receivables.

Georg Heck,

Why in the world does anyone that is a truck driver need any kind of ""accounting program "" at all in the first place ??? One of the least complicated , easiest business for business accounting in the world. 1) drive truck 2) collect $$$ 3) pay expenses ...... For a 1 truck 1 driver operation I see no need for any accounting programs.

norman merboth,

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Your
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If you are only planning on staying Sole Prop, stay with the Quicken products, not Quick Books. Quicken Home and Business will do all of that.

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Ed MacLane
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I'm considering Quickbooks online so that I don't have to mess with back ups. But it's a little on the expensive side. I was looking at zoho.com (zoho books) but I don't like the lack of security (user name and password only). Of course, the security of Profit Gauges isn't any better and I don't remember if quickbooks online has an option for multi-factor authentication either. (Multi-factor auth. is the reason I use Google Apps over Zoho.)

I just briefly checked on the features for Quickbooks online. I don't see any information about multi factor auth. It looks like they rely on an audit trail (logs). My first reaction to that is that's all fine and dandy except for it's a manual process for security after the fact. How about stronger intrusion protection too?

Zoho seems to ignore the security in their marketing for the most part. (Other than some encryption and back-ups.)

I think ProfitGauges is geared toward the leased owner-operator and not the o/o w/ authority. Aside from the lack of invoicing in ProfitGauges, I want to use the accrual method and you can only do the cash method with ProfitGauges. It may not matter too much for a one truck operation, but I still find the cash method frustrating to use and accrual is the only way to really know the health and direction of your business.

If you're considering a version of Quickbooks that you have to host on your hardware then you might also want to consider Gnucash (gnucash.org).

I'll make a decision after I meet with my accountant, but I'm pretty sure I'll drop ProfitGauges.

Edited by: Ed MacLane ( )

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bigray6319
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I use Quickbooks Pro for my bus. as stated it does invoice, payroll (add'l. fee) print checks keep track of expenses. works for me.

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Mike Stiffler
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The accountant I've been speaking to highly recommends QuickBooks Pro. He gets a discount that changes from year to year, for his clients, of about 20-30%. It costs around $229.00 at Staples.

The account follows up by saying QuickBooks needs to be set up properly. I won't know what he means by this until I work with him to set it up.

I would say that operating a truck business is just a little to complicated to not use an accounting system to keep track of everything; all receipts for fuel, maintenance, repairs, contacts with brokers, pay/settlements, taxis, motel rooms, day to day purchases. You better have a way to present all of this to the IRS, IFTA, DOT, and anyone else that needs to know, like banks for loans. So, it's not wise to say this business is simple. It could be but there is far to much bureaucratic crap to be simple. Bureaucrats living off of us, creating more jobs for themselves, at our expense, while constantly hiding behind safety, pollution, etc.. If you don't have a well organized accounting system you could be in for a time consuming, HAIR RAISING experience like I just went through with my IFTA report, preparation.

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Zachary Bell
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Quicken Home and Business would work, as does QuickBooks Pro. I've used both and they seem to work OK, but it needs to be set up properly for the specific business. That's where the accountant would be helpful.

The Quicken product is relatively easy to use, can generate your profit/loss reports and even do payroll. QuickBooks Pro is even more powerful, allowing you to manage ALL aspects of your business, but is more expensive as well.

I would suggest consulting your accountant and finding out which version they recommend.

Edited by: Zachary Bell ( )

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William Decker
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Quickbooks Online. Running a business is not cheap and you definitely should not skimp on your accounting software. With Quickbooks Online, you can also download the Quickbooks/Invoice app to your smart phone to do some invoicing. Not all features of Quickbooks Online are available on your smartphone.

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